Equipment Catalog
Definition
The equipment catalog lists all equipment models available in the IT infrastructure. This includes workstations, printers, scanners and network components. They are generally detected using an automatic discovery tool.
EndDefinition
- Each catalog entry is identified in a unique way using the manufacturer reference.
- To simplify catalog management, entries are grouped by type.
- Each equipment referenced in the inventory is associated with a single unique entry in the catalog.
Example
You want to reference five workstations associated with the Acer Power F1 model.
1. You create the Acer Power F1 model in the equipment catalog.
2. You create five items of equipment associated with the model via the inventory by entering five equipment codes: ARES_6328; ARTEMIS_603; ENEE_6081; EPIMETHEE_8204; OCEANOS_6550.
Notes
- Certain model information is inherited by the associated equipment.
- Some items of equipment do not require monitoring using a code when they are assigned to an employee. These are consumables managed in a specific catalog, e.g. mouse, keyboard or cables.
Best Practice
- Consult the anomaly report which lists all equipment that has been detected by the automatic discovery tool but that cannot be associated with any existing equipment in
. - To update models, you can use the Update wizard in List mode.
Characteristics specific to versions 2016 and earlier
- Graphic interface:
- General overview of the form.
See the Fundamentals - Screens in the Equipment Catalog form
- General overview of the form.
Menu access
References > Catalogs > Equipment Catalog
Description of tabs
TabUpdateRules_After2016Versions
Click to see the general principles for updating tabs.
| Create a new item | Delete an item or association with a related item |
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Run the New wizard at the top of the tab
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Move the cursor over the corresponding item and click
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Alphabetical order of the tabs
QuickAccess
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Details
Type
Type: Type (full path displayed) associated with the current object.
- The workstations detected by the automatic discovery tool are automatically associated with the Equipment/Computing/Workstations type.
Model: Name of the equipment model.
UNSPSCCode
UNSPSC Code: The code in the UNSPSC classification identifying the product, service or CI class associated with the model type.
Manufacturer
Manufacturer: Brand of the current object.
ManufacturerReference
Manufacturer Reference: Unique reference for the current object in the manufacturer's catalog.
AvailableForPurchase
Available For Purchase: Used to indicate if the current object can be ordered using the order management process (Transition > Logistics > Order menu) (box is checked) or not (box is not checked).
Discovery Reference: Name of the model in the Discovery module.
No Logistics (Service): Used to indicate if the equipment associated with the model can be supplied via the Logistics step of the service or investment request workflow (box is checked) or not (box is not checked).
Start of Availability/End of Availability: Period of availability of the model in the catalog. Note: At the end of the period, the status of the model in the catalog is Archived. It can no longer be associated with equipment.
RegularSupplier
Regular Supplier: Name of the main supplier where the current object is available.
Enter the prices of other suppliers in the Potential Suppliers tab.
Market Price: Average price for purchasing the model proposed by default by the order management process. This is active when the Available for Purchase option is selected.
Amount Charged Back: Amount charged back every month to cost centers using the equipment associated with the model.
- By default, this amount is allocated to each new item of equipment associated with the model.
To spread the amount over cost centers, open the Equipment form and select the Amount Charged Back tab.
DepreciationRule
Depreciation Rule: Rule indicating the depreciation method of the current object, i.e. straight line or declining balance.
ResaleValue
Resale Value: Value used to calculate depreciation for the current object. Note: Only used in Anglo-Saxon accounting procedures.
Usage (Years): Life span of the model in number of years, defined by the manufacturer.
Specify this value in order to automatically calculate the scheduled renewal date of each new item of equipment associated with the model.
Renewal Value: Current value of the model with the same configuration or current value of an equivalent model with a higher configuration if the original model no longer exists. This information is used to plan the budget renewal of equipment associated with the model.
Warranty Period (Months): Number of months during which the model is covered by the manufacturer's warranty.
Specify this value in order to automatically calculate the warranty end date of each new item of equipment associated with the model based on its purchase date (or receive date).
BuyBackValueLeasing
Buy Back Value (Leasing): When the current object is acquired through leasing, this is the buy back amount to be paid at the end of the contract to acquire the object.
Specify this value to draw up renewal budgets.
Maintenance Duration (days): Number of days between two preventive maintenance interventions for the equipment associated with the model.
Specify this value in order to automatically calculate the next maintenance intervention date of each new item of equipment associated with the model.
Estimated Usage Percentage: Estimated usage rate of equipment associated with the model, used by Green IT.
Estimated Electricity Consumption (Watts/Hour): Estimated energy consumption of equipment associated with the model, used by Green IT.
Note
Note: Comments on the form. You can also add images or tables in this field using HTML tags.
Default Attributes
DefaultAttributeTab
List of attributes linked to the current object.
- Only attributes compatible with the type of the current object can be added.
- Update: In this tab. You can also use an integration model based on the Attributes (Equipment, Contracts, Licenses) connector.
- The attributes are automatically assigned to the equipment associated with the model when they cannot be detected by the automatic discovery tool.
example Modem transmission speed
Default Capacities
DefaultCapacityTab
List of capacities linked to the current object.
- Update: In this tab. You can also use an integration model based on the Capacities (Equipment, Contracts, Licenses) connector.
Equipment - All
List of all equipment associated with the model regardless of their status.
- Update: In Equipment forms.
Equipment - In Stock
List of available equipment associated with the model whose status is In Stock.
- Update: In Equipment forms.
Discussions
DiscussionTab
List of discussions associated with the current object.
- Users can access discussions based on their domain and the visibility of the discussion. Users must also belong to a group authorized to take part in discussions, i.e. in the Group form, the Discussion Enabled box must be selected.
- Enter the keywords you want in the Search field and press < Enter >.
- To cancel the search criteria and return to the complete list of discussions, provided you have the relevant rights, click within the box and then click
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Attachments
AttachmentTab
List of documents associated with the current object.
- Update: In this tab. See the Description.
Potential Suppliers
Potential Suppliers
PotentialSupplierTab
List of suppliers who are able to provide the current object and their prices, in addition to the main supplier specified in the Details tab.
Specify the suppliers whose prices you want to check when placing an order for the current object.
Stock Limits
StockLimitTab
Maximum and minimum amounts of equipment stock associated with the current object broken down by location.
- Only storage locations belonging to the current domain will be proposed.
- Specify the values for the current object you want to monitor. You can do this by selecting Operation or Transition > Logistics > Stock Management.
- Define scheduled alerts triggered when thresholds are reached.
History of Changes
HistoryOfChangeTab
List of all modifications made to the form.
- The fields taken into account are defined using rules in the history of changes.
- This is in the AM_ASSET table.
Procedure and Wizards
How to create an entry in the catalog
Step 1: Creating the catalog entry.
1. Select References > Catalogs > Equipment Catalog in the menu.
2. Click + New.
3. Specify the information.
4. Click Finish.
The form will be created.
Step 2 (optional): Specifying the default attributes.
Note: Only if it is a model whose attributes cannot be detected by the automatic discovery tool.
1. Select the Default Attributes tab.
2. Click + New.
3. Specify the information.
4. Click Finish.
5. Repeat these actions for all the attributes to be added.
Step 3: Associating equipment with the new catalog entry.
1. Go to the equipment inventory.
2. Create the references associated with the new entry.