Contract Catalog

Last modified on 2022/05/28 10:53


The contract catalog lists all models of contracts related to IT infrastructure: subscription, insurance, maintenance, leasing, ....

  • Each catalog entry, or reference, groups together contracts with common attributes, e.g. maintenance contracts by supplier, or contracts managed by a given financial institution such as leasing contracts by lessor.
  • To simplify catalog management, entries are grouped by type
  • Each contract is associated with a single unique entry in the catalog.


  • Certain reference information is inherited by the associated contracts.

Best Practice

  • To update references, use the Update wizard in List mode.

Characteristics specific to versions 2016 and earlier

Menu access

References > Catalogs > Contract Catalog

Description of tabs

         Contracts catalog.png


Create a new item Delete an item or association with a related item

Run the New wizard at the top of the tab

Fundamentals - Form - New wizard.png

Move the cursor over the corresponding item and click Trash icon.png

Fundamentals - Form - Delete wizard.png

Alphabetical order of the tabs




Type: Type (full path displayed) associated with the current object.

Reference: Name of the catalog entry.


Regular Supplier: Name of the main supplier where the current object is available.

Best Practice icon.png  Enter the prices of other suppliers in the Potential Suppliers tab.

Start of Availability/End of Availability: Period of availability of the reference in the catalog. Note: At the end of the period, the status of the reference in the catalog is Archived. It can no longer be associated with a contract.


Note: Comments on the form. You can also add images or tables in this field using HTML tags.

Default Attributes


List of attributes linked to the current object.

*Only attributes compatible with the type of the current object can be added. 

  • Update: In this tab or use an integration model based on the Attributes (Equipment, Contracts, Licenses) connector


List of contracts associated with the current reference.

  • Update: In Contract forms.



List of discussions associated with the current object.

  • Users can access discussions based on their domain and the visibility of the discussion. Users must also belong to a group authorized to take part in discussions, i.e. in the Group form, the Discussion Enabled box must be selected.
  • Enter the keywords you want in the Search field and press <Enter>.
    *To cancel the search criteria and return to the complete list of discussions, provided you have the relevant rights, click within the box and then click Discussion - Delete icon.png.



List of documents associated with the current object.

Potential Suppliers

Potential Suppliers


List of suppliers who are able to provide the current object and their prices, in addition to the main supplier specified in the Details tab.

  • PUE (Power Usage Effectiveness): This is the ratio of the total amount of energy used by a data center facility to the energy delivered to IT equipment, e.g. servers, storage, network. This metric is used by Green IT. The ideal PUE ratio is 1. If the ratio is greater than 1, this indicates that energy is being used by various electrical equipment other than the IT equipment deployed by the data center.

Best Practice icon.png  

  • Specify the suppliers whose prices you want to check when placing an order for the current object.
  • The PUE field enables you to quickly identify the most eco-responsible suppliers (Green IT).

History of Changes


List of all modifications made to the form.

Procedure and Wizards

How to create an entry in the catalog

Step 1: Creating the catalog entry.

1. Select References > Catalogs > Contract  Catalog in the menu.

2. Click + New.

3. Specify the information.

4. Click Finish.
The form will be created.

Step 2: Associating contracts with the new catalog entry.

1. Go to the contract inventory.

2. Create the references associated with the new entry.  Open url.png See the procedure.



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