Common Expenses Catalog

Last modified on 2024/01/11 11:24

Definition

The common expenses catalog lists all incidental acquisition expenses that can be charged by suppliers in addition to the cost of invoiced equipment, software or consumables.

EndDefinition
  • These expenses are taken into account during invoicing and can be booked in an analytical cost account.
  • The amount for each type of expenses can be common to all suppliers or specific to a given supplier. If required, you should enter an override (a specific amount) for the relevant supplier.

Examples

  • Costs for delivery, onsite installation service fee
  • A supplier works with a specific shipping company that applies different rates: You can enter an amount specific to this supplier to take these rates into account.

Menu access

References > Catalogs > Common Expenses Catalog

Description of tabs

          Common expenses catalog.png

TabUpdateRules_After2016Versions

Create a new item Delete an item or association with a related item

Run the New wizard at the top of the tab

Fundamentals - Form - New wizard.png

Move the cursor over the corresponding item and click Trash icon.png

Fundamentals - Form - Delete wizard.png

Details

Description: Description of the type of expenses.

Default Amount: Amount charged back for the type of expenses. 

  • You can enter a specific amount in the Suppliers tab.

Suppliers

List of suppliers with specific conditions for the type of expenses.

History of Changes

HistoryOfChangeTab

List of all modifications made to the form.

Procedure: How to create an entry in the catalog

Step 1: Creating the catalog entry.

1. Select References > Catalogs > Common Expenses Catalog in the menu.

2. Click + New.

3. Specify the information.

4. Click Finish.

The form will be created.
 

Step 2 (optional): Defining specific conditions on certain suppliers.

1. Go to the Suppliers tab.

2. Click + New.

3. Specify the information.

4. Click Save.

5. Repeat these actions for each supplier.

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