Pending Invoices


This screen enables you to view all orders of assets, i.e. equipment, licenses or consumables, that have been partially invoiced or not yet invoiced.

You can use a specific wizard to book invoices in accounting based on supplier invoices.

Notes

  • Several orders can be associated with a given invoice if they are related to the same supplier.
  • Only orders partially or completely received will appear.
  • If the invoice corresponds to an invoice already defined for the supplier, the existing invoice will appear. New invoice details will be added to existing ones.
  • Common expenses can be added in the Common Expenses Catalog or via manual data entry.
  • Each invoiced item is broken down by analytical cost allocation.

Caution

  • You must add credit notes as common expenses by entering a negative amount.

Procedure and Wizards

How to create an invoice related to an order

1. Select Transition or Strategy > Invoices > Pending Invoices in the menu. Select the invoices for a given supplier and run the Invoice wizard.
         Pending Invoices.png

2. Select the supplier. Complete the information in the invoice and click [ NEXT ].

3. Specify the invoice details. 

  • You can click [ + CATALOG REFERENCE ] to add common expenses automatically or you can click [ + SIMPLE DATA ENTRY ] to add them manually.
  • If you need to add credit notes, click [ + SIMPLE DATA ENTRY ] and add new rows for common expenses. Enter a negative amount.
  • Specify the analytical cost allocation for each invoice detail.

4. Click [ RECALCULATE ] to refresh invoiced and total amounts if you modified the quantity or unit price.

5. Click [ FINISH ].

  • The Invoice form will be created.
  • Orders that have been completely invoiced will disappear from the list.

Wizards

Invoice

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Last modified by Unknown User on 2018/02/14 09:14
Created by Administrator XWiki on 2018/02/14 09:14

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